Rules of Procedure
Rule 1 - Right of Presence
In the Assembly, only Members of the CMI as defined in Article 3 (I) of the Constitution, members of the Executive Council as provided in Article 4 and Observers invited pursuant to Article 4 may be present as of right.
At International Conferences, only Members of the CMI as defined in Article 3 (I) of the Constitution (including non-delegate members of national Member Associations), Officers of the CMI as defined in Article 8 and Observers invited pursuant to Article 20 may be present as of right.
Observers may, however, be excluded during consideration of certain items of the agenda if the President so determines.
All other persons must seek the leave of the President in order to attend any part of the proceedings.
Rule 2 - Right of Voice
Only Members of the CMI as defined in Article 3 (I) of the Constitution and members of the Executive Council may speak as of right; all others must seek the leave of the President before speaking. In the case of a Member Association, only a listed delegate may speak for that Member; with the leave of the President such delegate may yield the floor to another member of that Member Association for the purpose of addressing a particular and specified matter.
Rule 3 - Points of Order
During the debate of any proposal or motion any Member or Officer of the CMI having the right of voice under Rule 2 may rise to a point of order and the point of order shall immediately be ruled upon by the President. No one rising to a point of order shall speak on the substance of the matter under discussion.
All rulings of the President on matters of procedure shall be final unless immediately appealed and overruled by motion duly made, seconded and carried.
Rule 4 - Voting
For the purpose of application of Article 6 of the Constitution, the phrase “Member Associations present, entitled to vote, and voting” shall mean MemberAssociations whose right to vote has not been suspended pursuant to Articles 7 or 21, whose voting delegate is present at the time the vote is taken, and whose delegate casts an affirmative or negative vote. Member Associations abstaining from voting or casting an invalid vote shall be considered as not voting.
Voting shall normally be by show of hands. However, the President may order or any Member Association present and entitled to vote may request a roll-call vote, which shall be taken in the alphabetical order of the names of the Member Associations as listed in the current CMI Yearbook. If a vote is equally divided the proposal or motion shall be deemed rejected.
Notwithstanding the foregoing, all contested elections of Officers shall be decided by a secret written ballot in each category. Four ballots shall be taken if necessary. If the vote is equally divided on the fourth ballot, the election shall be decided by drawing lots.
If no nominations for an office are made in addition to the proposal of the Nominating Committee pursuant toArticle 15, then the candidate(s) so proposed may be declared by the President to be elected to that office by acclamation.
Rule 5 - Amendments to Proposals
An amendment shall be voted upon before the proposal to which it relates is put to the vote, and if the amendment is carried the proposal shall then be voted upon in its amended form.
If two or more amendments are moved to a proposal, the first vote shall be taken on the amendment furthest removed in substance fromthe original proposal and then on the amendment next furthest removed therefrom and so on until all amendments have been put to the vote.
Rule 6 - Secretary and Minutes
The Secretary-General or, in his absence, an Officer of the CMI appointed by the President, shall act as secretary and shall take note of the proceedings and prepare the minutes of the meeting. Minutes of the Assembly shall be published in the two official languages of the CMI, English and French, either in the CMI Newsletter or otherwise distributed in writing to the Member Associations.
Rule 7 - Amendment of these Rules
Amendments to these Rules of Procedure may be adopted by the Assembly. Proposed amendments must be in writing and circulated to all Member Associations not less than 60 days before the annual meeting of theAssembly at which the proposed amendments will be considered.
Rule 8 - Application and Prevailing Authority
These Rules shall apply not only to meetings of the Assembly and International Conferences, but shall also constitute, mutatis mutandis, the Rules of Procedure for meetings of the Executive Council, International Sub-Committees, or any other group convened by the CMI.
In the event of an apparent conflict between any of these Rules and any provision of the Constitution, the Constitutional provision shall prevail in accordance with Article 7(h). Any amendment to the Constitution having an effect upon the matters covered by these Rules shall be deemed as necessary to have amended these Rules mutatis mutandis, pending formal amendment of the Rules of Procedure in accordance with Rule 7.